Facturas de proveedor¶
Vendor bills can be registered either manually or automatically in Odoo. The Aged Payable report provides an overview of all outstanding bills to help ensure timely payment of the correct amounts.
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Creación de factura¶
Manualmente¶
To create a vendor bill manually, go to and click New.
Truco
Alternatively, it is possible to create a vendor bill from the Accounting dashboard:
either click New on the Vendor Bills journal;
or click the (vertical ellipsis) icon of the Vendor Bills journal, then Bill under the New section.
Automáticamente¶
Vendor bills can be automatically created through various methods:
Emailing to an email alias associated with the purchase journal. If the email does not contain a valid file, an automatic response notifies the sender that no document was received.
Uploading a PDF: To upload a bill, go to , then click Upload.
Nota
Once the bill is uploaded, the PDF document appears on the right side of the screen, making it easy to fill in the bill information.
Bills can be digitized for automatic completion.
Services such as digitizing scanned or PDF vendor bills in Odoo require In-App Purchase (IAP) credits.
To automatically post bills from selected vendors, go to and select the relevant vendor. In the Accounting tab, under the Automation section, update the Auto-post bills field with one of the following options:
Always
Ask after 3 validations without edits
Never
Finalización de la factura¶
Aunque la factura se cree de forma manual o automática, debe asegurarse de que los siguientes campos se hayan completado correctamente:
Vendor: Odoo automatically fills in some information based on the information on the vendor’s contact record as well as previous purchase orders and bills.
Bill Reference: Add the sales order reference provided by the vendor. This field is used to match the products when they are received.
Auto-Complete: Select a past bill/purchase order to complete the document automatically. The Vendor field should be completed before completing this field.
Bill Date: Select the document’s issuance date.
Accounting Date: Update the document’s accounting registration date if needed.
Payment Reference: The Memo field automatically includes the payment reference once the payment is registered.
Recipient Bank: Indicates the account number to which the payment will be made. This field is required when paying via batch payment files (such as NACHA and SEPA).
Due Date or Payment Terms must be specified for the bill payment.
Journal: Select which journal should record the bill and in which currency.
En la pestaña Líneas de factura:
Producto: Haga clic en Añadir una línea, busque el producto y selecciónelo.
Cantidad
Pricio
Impuestos (si aplican)
Truco
If the bill line does not correspond to an existing product in the database, click the (bars) icon to enter a description for the bill line without linking it to a product.
To access the product catalog and view all items in an organized display, click Catalog. When the products and quantities are selected, click Back to Bill to return to the vendor bill; the selected catalog items will appear in the vendor bill lines.
Nota
Multiple bills for the same purchase order may be issued if the vendor is on back-order and sends invoices as products are shipped or if the vendor sends partial bills or requests a deposit. In this case, multiple bills may have the same Bill Reference.
Confirmación de la factura¶
Click Confirm when the document is completed. The status changes to Posted, and a journal entry is generated based on the vendor bill information. On confirmation, Odoo assigns each vendor bill a unique number from a defined sequence.
Nota
Once confirmed, a vendor bill can no longer be updated. Click Reset to draft if changes are required.
Pagos y conciliación¶
To register a payment, click on Pay. In the Pay window, select the Journal, the Payment Method, the Amount, and the Currency.
When the Amount paid is less than the total remaining amount on the vendor bill, the payment is partial, and the Payment Difference field displays the outstanding balance.
The Memo field is filled automatically if the Payment Reference has been set correctly on the vendor bill. If the field is empty, select the vendor invoice number as a reference.
Then click Create payment. An In Payment/Partial banner appears on the bill until it is reconciled and its status updates to Paid.
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Informe de cuentas antiguas por pagar¶
To get an overview of the open vendor bills and their due dates, go to .
Click the (right arrow) icon next to a vendor to view the details of all their outstanding bills, including the due dates and amounts.
Nota
Click PDF or XLSX to generate a PDF or XLSX file, respectively.