In Odoo 16, you might have a difference between bank balance in the General Ledger and in the bank journal. In answer of this ticket, you will find the explanation + how to proceed
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In Odoo 16, the balance (= debit - credit) of a bank account (type = bank & liquidity) appears in two different places :
Balance in general ledger = balance of all debit/credit journal items imputing the bank account
Balance in the bank journal = balance of all debit/credit journal items in the bank transactions of the bank account → /!\ miscellaneous operations attributed to the bank account will not be taken into account in this balance /!\
Consequence : If you have a miscellaneous operation (for example, the opening balance) attributed to the bank account, you will have a discrepancy between both balances. The amount will appear in the general ledger but not in the bank journal.
How to proceed ?
Import the opening balance (miscellaneous operation), and put the bank amount on a suspense account (type = current asset & allow reconciliation = TRUE) NOTE: it must be another suspense account than the default one of your bank journal (because we can't validate a reconciliation with the default suspense account as counterpart)
In the bank journal, keep the first bank transaction with the opening amount (note : this statement is automatically posted if your bank statements are registered via automated bank synchronization. In case you register your bank statements manually or via import, you can create the first bank transaction manually with the opening amount at the opening date).
In the bank journal, reconcile the first bank transaction with the journal items of step 1)
→ The balance in general ledger for the bank account should now match the balance in the bank journal
Note : if a discrepancy remains, it probably means that you have another miscellaneous operation attributed to the bank account. To correct this, follow the same logic → change the bank account to a suspense account in the miscellaneous operations. Then, reconcile this journal item with the related bank transaction.
Just for completeness: luckily this was fixed in https://github.com/odoo/enterprise/commit/3d9189bfb30a0f82698d32e96df2e32ad48e1b13
Our initial balance was posted in a MISC journal several years ago already. How can I set up the new journal entry according step 1) of your guide to be able to use for the reconciliation? That part still remains a bit unclear to me. Especially on which accounts to use for that.
In summary: the running balance looks at the bank journal's transactions (last statement + additional transactions), while the General Ledger looks at all items impacting the bank account.
The Running Balance is computed this way for performance reasons; plus, if a statement balance is incorrect, the RB amount is not impacted.
Now, the RB amount may not match the General Ledger balance for a few reasons, which could be:
- Entries posted directly on the Bank account (but there is no bank transaction)
- GL filters or date range might not be correct
- The statement balance is incorrect (there are invalid/incomplete statements)
Thank you so much. It is what I'm looking for after seeing the negative number in Balance in GL on the Accounting Dashboard.
One more question: What is the difference between Running Balance and Balance in GL on the Accounting Dashboard?
I have two copies of my database, one shows Running Balance, and another shows Balance in GL.
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