Electronic invoicing (EDI)

EDI, or electronic data interchange, is the inter-company communication of business documents, such as purchase orders and invoices, in a standard format. Sending documents according to an EDI standard ensures that the machine receiving the message can interpret the information correctly. Various EDI file formats exist and are available depending on your company’s country.

EDI feature enables automating the administration between companies and might also be required by some governments for fiscal control or to facilitate the administration.

Electronic invoicing of your documents such as customer invoices, credit notes or vendor bills is one of the application of EDI.

Odoo supports, among others, the following formats.

Format Name	Applicability
Factur-X (CII)	All customers
Peppol BIS Billing 3.0	All customers
XRechnung (UBL)	All customers
Fattura PA (IT)	Italian companies
CFDI (4.0)	Mexican companies
Peru UBL 2.1	Peruvian companies
SII IVA Llevanza de libros registro (ES)	Spanish companies
UBL 2.1 (Columbia)	Colombian companies
Egyptian Tax Authority	Egyptian companies
E-Invoice (IN)	Indian companies
NLCIUS (Netherlands)	Dutch companies
EHF 3.0	Norwegian companies
SG BIS Billing 3.0	Singaporean companies
A-NZ BIS Billing 3.0	All customers

Note

• The Factur-X (CII) format enables validation checks on the invoice and generates PDF/A-3 compliant files.

• Every PDF generated by Odoo includes an integrated Factur-X XML file.

See also

Fiscal localizations

Configuration

By default, the format available in the send window depends on your customer’s country.

You can define a specific e-invoicing format for each customer. To do so, go to Accounting ‣ Customers ‣ Customers, open the customer form, go to the Accounting tab and select the appropriate format.

Peppol formats

Use the fields Peppol e-address (EAS) and Peppol Endpoint to identify the recipient in the Peppol Network.

See also

Peppol BIS Billing 3.0 - Electronic Address Scheme (EAS) code list

Example

Partner’s country	Peppol e-address (EAS)	Peppol Endpoint
Luxembourg	9938 - Luxemburg VAT number	a valid Luxemburgish VAT number
Netherlands	0190 - Dutch Originator’s Identification Number	a valid OIN number
Belgium	9925 - Belgium VAT number	a valid Belgian VAT number

National electronic invoicing

Depending on your company’s country (e.g., Italy, Spain, Mexico, etc.), you may be required to issue e-invoicing documents in a specific format for all your invoices. In this case, you can define a default e-invoicing format for your sales journal.

To do so, go to Accounting ‣ Configuration ‣ Journals, open your sales journal, go to the Advanced Settings tab, and enable the formats you need for this journal.

E-invoices generation

From a confirmed invoice, click Send & Print to open the send window. Check the e-invoicing option to generate and attach the e-invoice file.